Sunday July 16, 2017, 11.00am – 13.00pm at the Sands Expo & Convention Centre.

These minutes will be adopted at the next General Assembly in Daejon (South Korea) in 2020.

 

1. Welcome and introduction by the President

The President, Yuan Kun Lee, welcomes the National Delegates to the General Assembly.

2. Roll-call & Introduction of voting delegates by the Secretary General and his assistants

Representatives of the following National Committees and Member Societies were present:

Belgium: Jozef Anne (arrived late)

Brazil: Gustavo Goldman

Chili: Rosalba Lagos, proxyholder for Dr. Claudia Saavedra, President of the Chilean Microbiology Society (SOMICH).

Finland: Kristiina Mäkinen & Tero Ahola

India: Anupam Varma, President Indian Virological Society & Representing National committee of IUMS & Shailendra K. Saxena, Secretary Medical Virology Indian Virological Society.

Israel and Israeli Academy of Microbiology: Eliora Ron

Italy: Mariagrazia Pizza, representing SIGMBM

Japan: Yoichi Kamagata

Korea: Sang-Ki Rhee

Netherlands: Robert Samson

Portugal: Isabel Sá-Correia

Singapore: Yuan Kun Lee

South Africa: Hafizah Chenia & Bala Pillay

Spain: Miguel Vicente

USA: Stephen Lerner & Terence Dermody

3. Adoptions of Minutes of the Montreal 2014 General Assembly

The minutes were posted on the IUMS website 3 years ago. Objections: none.

Questions:

  • none

The minutes were adopted as correct.

The draft minutes of the current meeting will be posted on the website soon after this GA. Click here.

4. Prof Kazuyuki Tatsumi (Member of the ICSU Executive Board): ICSU for the Benefit of Science, All Societies, and Human Beings

Dr. Tatsumi (Nagoya University) is Member of the Japanese Academy of Sciences, of the Science Council of Japan and the International Council for Science. Dr. Tatsumi is a chemist and works on cluster active sites, a key to realizing a sustainable society. Dr. Tatsumi is not able to join the IUMS congress as in his function for ICSU he’s travelling to the UK tomorrow.

ICSU has both Union Members (31), National Members (122) and Associate Members (22), from a total of 142 countries. Mission: to strengthen international science for the benefit of all societies. Themes: International Research Collaboration, Science and Policy, and Universality of Science. ICSU has 4 Scientific Committees, 4 Observing Systems and 4 Data and Information Systems (CODATA, WDS, INASP and IUCAF). Project: Future Earth, research for global sustainability.

The ISSC (International Social Science Council) has 2 international councils: the International Council for Science and the International Social Science Council. In 2015 a joint working group developed scenarios on future relations between ICSU and ISSC and recommended a merger. In 2016 the Executive bodies of both organizations endorsed a merger in principle. In October 2016, at a joint GA, members voted in favor of a merger. In case of vote in favor of merger, the new organization should be formed in 2018. Working groups were formed of the 2 councils and a Strategy Working Groups (SWG). There is also a Transition Task Force (TTF). Final steps are currently being taken. There’s an important meeting in Taiwan coming up (voting for the merger). In 2018 the Founding General Assembly of the new organization (proposed name “TBC”) should take place. Prof Tatsumi welcomes all at the upcoming GA’s. Dr. Tatsumi thanks the IUMS for the nice cooperation and hopes to continue working together in the future for the benefit of the societies and the people.

Questions:

  • Mariagrazia Pizza; Decisions taken how: Tatsumi: the commissions. In due course the new organization will setup a new schema, replacing the current ones in place at the 2 different societies (ICSU and ISSC).
  • Eliora Ron: ICSU has a strong biology part and that is nice (comment, not a question). Tatsumi: ICSU is much bigger than ISSC. Secretariat will remain in Paris.
  • Anupam Varma: Varma was the first chairman of Kuala Lumpur ICSU. Varma is not happy about the merger and would not like the name of the joint organization to change. It should remain ICSU or ICSU! Tatsumi: takes note and informs that the new name is being discussed in Taipei, or maybe earlier.

5. Report of the President (Yuan Kun Lee)

IUMS has come of age and is still expanding. 3 new members joined IUMS last year. Main activity of the IUMS lies in the organization of the 3-annual congresses. In recent years more and more integration of the 3 divisions took place. Workshops for developing countries are being held, e.g. in Cuba, Indonesia, South America.

6. Report of Treasurer

Announcement from the Secretary General: Helmut Fickenscher, the treasurer was not able to come. IUMS presents a new candidate for the treasurer position: Ms Heather Lawrence, a professional accountant.

IUMS Financial Summary 2013-2017 shows the income of the last 3 years and the first half of 2017. Membership fees have been fairly consistent till 2016, when some of the fees were not paid. This is being addressed now. Hence the increase in 2017 and that number will still go up. The income from this congress will be integrated in the budget later this year. Investments did not generate much, due to the current financial situation worldwide.

Summary of income / expenditure: measures need to be taken to secure income out of membership dues. Contact details and membership numbers are crucial to send out invoices.

Balance sheet showing the value of IUMS. Total funds consists of General Funds and Designated Funds (Arima and Mudd awards). Funds are being adjusted slightly every year in order to reflect the investments.

Budget: 2017: Congress income on the budget is based on approximate number of attendees. This number will increase.

Membership records: Figures relate to dues received from member societies. Blacked out = not paid.

Questions:

  • Bala Pillay: not much money was collected in 2016. There has been poor communication with regard to membership payment. Treasurer: improved and restructured office and finances the past few months.
  • Bala Pillay: audit fee is high. Treasurer: is currently investigating auditors at better prices.
  • Bala Pillay: Figures regarding scientific activities; not much has taken place and funds are accumulating. What is the purpose of this organization. Treasurer: we need income fees in order to improve the financial situation, so more scientific activities can be done.

Following the report of the treasurer, there were above questions from the GA. The report was adopted without corrections.

7. Report of Secretary (Robert A. Samson)

Activities of the secretariat:

Announcements: sadly, EB member Dr. Koesnander passed away in 2014. He was replaced by Yoichi Kamagata. Also, Prof. Shogo Sasaki who replaced Prof Arima, passed away in November 2014.

Societies: In 2017, the IUMS represented 69 countries with member societies. IUMS is working hard trying to improve the membership administration. As seen in the treasurer’s report, some countries failed to pay their dues. The Secretary General urges delegates to check their details on the IUMS website and inform the Secretary General if any changes are needed. Also, the number of members needs correction. The IUMS now unites about 50.000 microbiologists. However, e.g. China also has 10.000 microbiologists who are not really under the IUMS umbrella.

IUMS website: Frequently visited. If the societies have any need for information, please inform the Secretary General. He can also place important meetings on the website.

Journal: The status of the World Journal of Microbiology and Biotechnology (WJMB) has been examined again and there is renewed interest of the Springer Publishers for collaboration and using the journal as an official IUMS platform. It is now agreed that that WJMB will provide three pages per year free of charge for IUMS to publish in the journal in the online and printed editions. WJMB will include the IUMS logo on its cover and in turn be allowed to leave the text “an official journal of IUMS” on the cover. Springer also requested that the journal Mycopathologia should be an IUMS journal. The Secretary General negotiated the same conditions as for the WJMB.

Questions:

  • Isabel Sá-Correia (Delegate of the Portuguese Society of Microbiology): fees, scientific activities, and contact with the societies. What activities are going on? Also, the fact that a GA would be held was unknown till she came here. was Secretary General: tried to contact societies with letters and email. Not many addresses bounce, so someone should receive them. Information regarding the GA was already sent around 1 year ago. Probably his email was not passed on to the other members. Therefore, the website is important as a means of communication. Regarding scientific activity: Stephen Lerner will talk about the outreach program we do with a limited budget. IUMS also provides money to the divisions, who are very active in commissions that do a lot of good work. The money is spent directly on science. At the moment our budget is limited, so we cannot spend a whole lot. Countries can approach IUMS for seed money for a workshop.

Following the Report of the Secretary there were above questions. The report was adopted without corrections.

 

8. Divisional Reports

BAM (M. Vicente).

Summarizes activities of BAM 2014 onwards. In 2014, a flyer and website were erected at Montreal in 2014 to improve visibility of the IUMS. 2015: IUMS EB meeting in Singapore. Main achievement of BAM Journal: agreement reached and now matters have been settled. The World Journal can now be used for IUMS promotion. Also, the constitution was being worked on in order to update and modernize it. French society was very helpful in providing the text of the old constitution, in order to compare. In 2016 an EB meeting was held at Utrecht, Netherlands. The new Constitution is now formally approved and will be discussed at the BAM meeting next Tuesday. 2017: Codex alimentarius received about status of IUMS in the Codex (regulations food and nutrition). The Codex was taken on by one of the comcofs. The German association discontinued their membership, however, contact is being slowly picked up again. Hopefully the German association will join the IUMS again. Vicente is proud of the BAM program, which is very interesting. The program was setup by Rosalba Lagos together with local organizers.

Vicente is very thankful to the Secretary General for his help and advice. This is Vicente’s final term as chair of the BAM division. Rosalba Lagos is taking over his role.

Questions:

  • No questions.

MYCOLOGY AND EUKARYOTIC MICROBIOLOGY (Teun Boekhout).

In 2014 Eukaryotes were included in the division name and program. This was already visible in 2014 in the Montreal program. And this congress this is even further improved. In 2020 the program will be fully developed. Gustavo Goldman has been very much involved in the program for this meeting. And also, Tom Dawson was able to help out. Hart of MEM: the commissions. All have been very active and some of them even organized annual meetings (e.g. Yeast symposia). The monograph “The Yeasts” is also a big project. Over 70 authors from many countries are working on it. They left Elsevier and the book is now online, open access. Outreach IUMS: a big activity (>200 attendants) on food safety in Indonesia was held in 2016. Coming 3 years Gustavo Goldman will take over as chair of MEM. Aim is to further foster connections between the different societies and improve communication with the commission. MEM has many activities and active COMCOFS. Boekhout thanks Gustavo Goldman, Rob Samson and Tom Dawson and the Executive Board of the IUMS.

Questions:

  • No questions

VIROLOGY (T. Dermody):

Dermody is from the University of Pittsburg. Spent most of his time as EB member since 2014 in organizing this 2017 meeting. It is now a terrific program helped by an international advisory committee.  The meeting has a keynote speaker, 4 bridging speakers, 18 plenary speakers. 500 abstracts being submitted and these were organised into workshops, poster sessions and oral presentations. 24K in sponsorships was raised. The COMCOF is a very active group and served a vital function. They host a large server with virus sequences. 15K was provided to ICTV for their activities. 11K was transferred to the virology division account for future scientific activities. The division is currently looking for new officers. This meeting concludes 6 years of service on IUMS for Dermody. It has been a privilege to serve. Paul Taylor is assuming chairmanship. Dermody thanks Rob Samson for all his work and faithful stewardship.

Questions:

  • No questions.

Following the Reports of the Divisions there were no questions. The reports were adopted without corrections.

9. Report: UNESCO, IUMS, SGM Fellowships (Yuan Kun Lee)

SGM has donated fellowships for young scientists. IUMS would like to setup travel grants from IUMS too.

Following the Report of the President there were no questions.

10. Report on IUMS Awards (M. Pizza)

The awards for 2017: 7 nominations received. Awardees:

Arima Award: Fernando Baquero.

Mudd Award: Joerg Hacker.

The winners will present a lecture tomorrow night. Dr Baquero will not be able to attend personally, so will try video conference to give his acceptance lecture. Mrs Pizza hopes for more nominations next time.

Questions:

  • No questions.

11. Report of the Nomination Committee for the new Executive Board

Nominations for the Executive Board of 2012-2014 are:

President-Elect: Rino Rappuoli (Italy) – election unopposed

2 Vice-Presidents: Sang-Ki Rhee (S Korea), Mariagrazia Pizza (Italy) – election unopposed

Treasurer: Heather Lawrence (UK) – election unopposed

Secretary General: Robert A. Samson (Netherlands) – re-election unopposed

2 Members at Large: Ichiroo Nakagawa (Japan) and Miguel Vicente (Spain)

Since there is only one candidate for each position, no voting is needed. There are no objections from the GA. The Secretary General congratulates the nominees. Handover meeting will take place on Thursday at 11AM.

 

12. IUMS Outreach Programs. Report of activities (Stephen L. Lerner, Robert A. Samson).

Lerner has been vice president of the IUMS for 6 year. Involved in outreach program together with Rob Samson. Topic foci: Antimicrobial Resistance (Lerner) and Food Safety (Samson). Audience: parts of the world that don’t have access to international meetings and to microbiologists from other areas of the world.

Antimicrobial Resistance. Focus primarily on Asia and Southern America. 2014: Colombia, with 3 speakers sponsored by IUMS. 2015: 2 activities in India (Opening session at Delhi-4 speakers and at MICRON conference at Puducherry-1 speaker). 2016 Rosario, Argentina, 1 speaker, lecture.

Food Safety. 2014 Yogyakarta Indonesia. Workshop food safety and mycotoxins. 2017 5th IUMS outreach program on food safety and mycotoxins in Yogyakarta, attended by > 200 microbiologists.

This is Lerner’s last year at IUMS. It has been a very gratifying experience.

Questions:

  • No questions.

13. IUMS Congress Daejon (South Korea) 2020 and announcement of the site for 2023

2023: Received two bids. One from Portugal, one from the Netherlands. The EB voted and 10 votes were for Netherlands, 4 for Portugal. So, the Netherlands has been chosen as the venue for the IUMS meeting in 2023.

2026: Bids for 2026 can be submitted to the Secretary General. These bids will be considered by the Executive Board at their meeting in South Korea in 2020, Submission of bids: at least 3 months prior to the EB meeting in South Korea.

 

14. Notification of the new Executive Board Members to attend the Handover Meeting

New members handover meeting will take place coming Thursday.

Questions: none.

President: thanks Yuan Kun Lee and his team for all the hard work done and thanks all being there at GA for their support.

The meeting was adjourned at 13.00.

Sunday July 27, 2014, 11.00am – 13.00pm at the Palais de congrès de Montréal, Room 518A-B.

These minutes were adopted at the General Assembly in Singapore 2017.

  1. Welcome and introduction by the President

The President, G. Smith, welcomes the National Delegates to the General Assembly.

  1. Roll-call & Introduction of voting delegates by the Secretary General and his assistants

Representatives of the following National Committees and Member Societies were present:

Israel: Eliora Ron

Australia: Paul Young

Argentina: Victor Romanowski

Bergey’s International Society for Microbial Systematics: Fred Rainey

Germany: Brian Tindall

France: Sylvain Brisse

South Africa: Bala Pillay

Spain: Antonia Ventosa

Finland: Tero Ahola

Nepal: Santoh Thapa

Japan: Masao Mitsuyama

Indonesia: Koesnander

Italy: Mrs. Marchetti

Portugal: Milton da Costa

Cuba: Daniel Limonta & Consuelo Correa Sierra

Korea: Choul-Guyn Lee

Singapore: Yuan Kun Lee

Canada: Pierre Talbot

Netherlands: Rob Samson

UK: Geoffrey Smith

  1. Adoptions of Minutes of the Sapporo 2011 General Assembly

Questions:

  1. Point 8 divisional reports: Brian Tindall (Germany). BAM minutes should be online. GS: will make sure that is done soon.
  2. In Sapporo, one person had proxy votes for a number of countries. Clarification needed. GS: there is a procedure on the web. If de delegate cannot be present they can use to vote by proxy.

The minutes were adopted as correct.

The minutes of the current meeting will be posted on the website soon after this GA.

  1. Short presentation about ICSU by Professor Gordon McBean, ICSU President-elect

Question:

South Africa: science for policy, policy for science: which is driving what? Prof. McBean: this is a case of mutual cooperation / interaction between politics and science.

  1. Report of the President (Geoffrey L. Smith)

Today marks the end of 3 years of presidency, and a total of 12 years at the IUMS Board for Geoffrey Smith.

Some important decisions were taken:

  1. Outreach: having regional meetings to educate and to promote microbiology. There were meetings in Singapore, Bali, Cuba, etc. The feedback received was great. The Executive Board allocated an increased proportion of the budget to the outreach program. Also, a grant from ICSU was received for these activities.
  2. At the EB meeting in Madrid last year it was decided to also devote increased budget to travel awards for students from developing countries to attend the IUMS congresses. The flagship of IUMS is the congress, and it is very important to have as many attendees as possible from different nations. Money from IUMS reserves has been used for this, and IUMS will also do this in the future.

Issues facing IUMS: outreach, congress attendance, and interaction with the different societies from all over the world. The latter is a challenging task. IUMS gained new societies, but sadly also lost a few societies, partly due to hard financial times. Tasks: explain clearly the benefits for the societies to join: outreach, travel grants, cooperation etc.

Future tasks: increase interactions with other biological unions and ICSU. Yuan Kun Lee, the new president, will take that forward.

Geoffrey Smith has enjoyed working with all current and past members of the board, and wishes them, and the new board members, all the very best of success in the future.

Questions: none

  1. Report of Treasurer (Helmut Fickenscher)

This is the first report of Helmut Fickenscher as treasurer of IUMS.

  1. Changing financial administration at SGM
  2. Financial report for 2013
  3. Budget plan 2014
  1. The support of SGM decreased considerably. This was partly due to SGM moving from Reading to London. New structures had to be re-established. All this led to IUMS being denied access to the IUMS account till July. The system is now functioning again, and membership registration and reporting has resumed. Most of the outstanding payments were finally made. There are high chances of regaining full functionality soon.
  2. The financial contribution of national members amounted to 40K USD. Some societies need to be contacted again. In 2011 the Sapporo conference dues were paid to IUMS, hence the high amount there. Expenditure: these vary from year to year. In 2013 IUMS paid a considerable amount to the divisions to support their activities and their COMCOFs. This amount was higher than in other years. There are two awards too: the Arima Award and the Mudd Award. The auditors report is still being prepared. Other reports are available.
  3. Budget plan 2014: the Treasurer was delighted to hear that Pierre Talbot informed IUMS that Canada could probably give IUMS about 50K. IUMS needs about 40K for the key activities. 20K for outreach activities. 50K was paid for travel fellowships for the IUMS 2014 Congress. The 2 awards for this conference are available, awarded and paid.

Questions:

  1. Tomita (Japan). Asks if the report can be made available on the website. President: a summary will be placed on the website. Dr. Tomita: regarding the fee of each member country: USA has not paid their dues in the past. Treasurer: most societies have been really reliable. However, there is still a basic problem with the dues of the USA. USA still has not rejoined the IUMS. Some smaller societies in the USA are interested in joining, but not the ASM. Dr. Tomita is worried about the low attendance of USA microbiologists. President: there is absolutely no link between paying dues and attending the congress. Payment means that a society is eligible to vote. USA has not paid, so cannot vote.
  2. Ventosa (Spain). Would like to have this financial information in advance for the next meeting, as he could not prepare any questions.
  3. Delegate of France: there are increasing expenditures on scientific activities, mostly due to the travel grants. What was the incentive to make this change in expenditure? There is now a large deficit / unbalance. Treasurer: both the income and expenses are variable. IUMS does not store money, but spends it. We have to support young scientists from everywhere in the world.

Following the report of the treasurer, there were above questions from the GA. The report was adopted without corrections.

  1. Report of Secretary (Robert A. Samson)

Activities of the secretariat:

 

Societies: In 2013, 69 countries were represented in the IUMS. Some countries have more than 1 society like Japan and Korea. Some countries failed to pay their dues. According to the statutes these countries thus cannot vote at the GA. The Secretary tried to count the number of microbiologist linked to IUMS: about 42000. There are certainly more microbiologists around, so hopefully in the future more will join. Five new members joined: Nepal, Jordan, Bergey's, All-Russian National Academy of Systematics, Association de Microbiologistes du Québec.

Executive Board: The EB held its handover meeting in Sapporo and met in May 2012 in Montreal, in Madrid in 2013 and in Montreal yesterday. Email and Skype also keep the communication alive. Treasurer will ask the EB to look at the constitution again, as some procedures are outdated, given modern communication means.

Nominations: not many candidates registered. For the position of President-Elect and Vice President only 1 nomination was received. Member-At-Large: 2 positions, 3 candidates. Treasurer is on his 3rd term now and accepted a 4th term. Next election there will hopefully be more candidates.

IUMS website: regularly refreshed and updated. All meeting notes are there. Website; there are some problems with communication with the countries, member societies. Secretary asks for updates to be sent to him regarding any changes in the organizational structure.

Journal: collaboration with Springer is being revived. Although the conditions still have to be finalized, the affiliation is being restored.

Awards: Secretary would be happy to receive more candidates for the awards for future congresses.

Outreach: the Secretary has been highly involved in these programs, particularly on food-safety. Two workshops (one done, one planned), in cooperation with the local societies. IUMS hopes to join other countries /societies for this. The workshops are international and a-political.

Questions:

  1. Tomita: Regarding Japan there are 17 societies – but only the federation joined the IUMS. Secretary: The Japanese Federation represents these 17 societies. Tomita: 17 looks dispersed. The Federation was created especially for this purpose.
  2. Delegate from South Africa: The report of the Secretary General was not online before the meeting. Secretary: will do that as soon as possible.
  3. Ventosa: instead of online, maybe reports / data could be sent to the societies. Secretary: these will not be read. Better to have it online, like the minutes of the Sapporo meeting. President: will make sure that reports are placed online soon.
  4. Delegate from Finland: what is the society doing to promote female scientists? Secretary: there are more female microbiologists than male. However, this is not reflected in the EB yet. Israel (Eliora Ron): hopefully three women will take place in the next Executive Board.

Following the Report of the Secretary there were above questions. The report was adopted without corrections.

  1. Divisional Reports

BAM (Eliora Z. Ron - ER). There is a meeting of the BAM division coming Wednesday. ER has mainly been engaged in building the program for this congress. It was a pleasure working together with the Canadian organizing team, and that is being reflected in the program. There are many sessions, plenary speakers and bridging sessions. ER thanks all for doing a wonderful job. There is an IUMS journal, handled by SGM. This journal is increasing in Impact Factor and in revenue. IUMS does not profit from it, but the journal is important. ER will place the divisional report online soon. Minutes of the last BAM meeting, if not online yet, will be online before coming Wednesday.

Questions:

Dr. Tomita: BAM misses one thing: Applied Science. Dr. Ron: disagrees: there are many applied subjects in the program. President: this can be debated at a later stage if more feel the need for this.

 

MYCOLOGY (Scott Baker - SB). SB is the outgoing chair of the division.

  1. A fantastic program has been set up for this congress: SB thanks Teun Boekhout and Pierre Belhumeur for the great cooperation.
  2. Change in name of the division suggested: from "Division of Mycology" to "Division of Mycology an Eukaryotic Biology". Still need to formalize that change. The changes would expand the reach of the IUMS, and give firmer footing to the division in the current scientific environment.
  3. There has been a big change in the last few years in mycological nomenclature. Many have been very actively involved in this.
  4. Teun Boekhout will be the new Chair of the division.

Questions: none.

 

VIROLOGY (Yoshihiro Kawaoka - YK): chair of the virology division. Many worked on the program for this congress. There is an excellent line-up of symposia, bridging sessions and workshops. 56K USD were raised for partial reimbursement of plenary speakers and workshop conveners. COMCOF's: ICTV has been very active. All ICTV activities are available on the ICTV website. Half a dozen posters of their activities can be viewed downstairs. Coming Wednesday the virology division counsel meeting will take place.

Following the Reports of the Divisions there were no questions. The reports were adopted without corrections.

  1. Report: UNESCO, IUMS, SGM Fellowships (Geoffrey L. Smith)

Following the Report of the President there were no questions.

  1. Report on IUMS Awards (Stephen A. Lerner)

On the website the two awards are being described: Arima and Mudd Award.

The awards for 2014:

Arima Award: Dr. Ben Lugtenburg Leiden University, Netherlands. Dr. Lugtenburg can't join the meeting unfortunately, but he comes to Canada privately in a couple of weeks and then the award will be handed to him by Pierre Talbot.

Mudd Award: Joan Bennett, Rutgers University, USA. Dr. Bennett will receive her award coming Tuesday at 5pm.

SL: We need more nominations for the next IUMS meeting. For this congress only 3 nominations for the Mudd award and only 2 for the Arima award were received.

Questions:

Terry Dermody: can anyone make a nomination or does it have to come through the member societies. Stephen Lerner: only through societies. However, nominees don’t have to be society members.

  1. Report of the Nomination Committee for the new Executive Board

Nominations for the Executive Board of 2012-2014 are:

President-Elect: Eliora Z. Ron (Israel) – election unopposed

2 Vice-Presidents: Steve Lerner (USA) and Maria Grazia Pizza (Italy) – election unopposed

Treasurer: Helmut Fickenscher (Germany) – re-election unopposed

Secretary General: Robert A. Samson (Netherlands) – re-election unopposed

2 Members at Large: Koesnander (Indonesia), Sang-Ki Rhee (S Korea) and Yoichi Kamagata (Japan)

The available candidates for the 2 Members at Large position present themselves:

Koesnander; Sang-Ki Rhee; Yoichi Kamagata - 2 positions, 3 candidates.

  • President asks GA if there are any objections to the re-election of the 1 unopposed re-election for the position of Secretary General. No one opposes.
  • President asks GA if there are any objections to the re-election of the 1 unopposed re-election for the position of Treasurer. No one opposes.
  • President asks GA if there are any objections to the election of the 1 unopposed function of President-Elect. No one opposes.
  • President asks GA if there are any objections to the election of the 2 unopposed functions of Vice-Presidents. No one opposes.
  • For the two Members at Large positions there are 3 candidates. The delegates are asked to cast their votes.

Voting process: The votes are being counted during a short recess of the GA.

Outcome:

President: Yuan Kun Li (Singapore)

New President-Elect: Eliora Z. Ron (Israel)

New Vice-Presidents: Mariagrazia Pizza (Italy) and Stephen L. Lerner (USA).

Treasurer: Helmut Fickenscher (Germany)

Secretary General: Robert A. Samson

New Members at Large, chosen by the GA: Sang-Ki Rhee and Koesnander.

Votes: Koesnander: 70. Kamagata: 60. Rhee: 83. Total of votes casted: 213.

 

All votes for available delegates and proxies were used, no mistakes were found. No blank votes were casted for the Member at Large position. The President congratulates the newly elected members. This week the handover meeting will take place.

  1. Change of the IUMS Constitution (Stephen L. Lerner)

Changes of IUMS Constitution: Stephen L. Lerner (SL): constitution is antiquated in some respects, thus some minor changes are needed at this point:

  1. Secretary General and Treasurer terms: in the current constitution there is a limitation of terms (2nd and 3rd term): suggesting change to “multiple” terms. Appears in 2 places in the constitution.
  2. Name of mycology division to be changed to involve Eukaryotic Biology. Suggested new name: "Division of Mycology an Eukaryotic Biology".
  3. Also a minor suggested change: use of word Liaising / to Maintaining contacts.

Questions: none.

VOTING for changes in the constitution: The voting procedure was executed by raising hands. Changes to the constitution as described by SL, were accepted by the GA, unanimously.

  1. IUMS Outreach Programs. Repost of activities (Stephen L. Lerner, Robert A. Samson).

 

The last 3 years the funds for outreach efforts increased considerably. In December 2012 4 members of the EB plus the Outreach Ambassador from Asia went to participate in a meeting in Nepal and met graduate students. 2 of these graduates entered universities in the USA less than a year later, encouraged by the EB. In November 2013, IUMS sponsored and co-organized a meeting in Cuba. The Cubans gave 18 presentations, and there were 4 speakers from the USA.

This year 2 activities have been planned: 1. Collaboration with Spain and Portugal prior to the mycological meeting in Cartagena, Colombia. 2. the treasurer organizes a meeting in Yogyakarta on food safety and mycotoxins in November 2014.

Stephen Lerner asks societies to make suggestions for outreach programs.

Questions: none.

  1. IUMS Congress Singapore 2017 and announcement of the site for 2020

2017: Singapore.

Yuan Kun Lee gives a presentation about the Congress in Singapore and would like to welcome all to Singapore. Singapore is accessible from any part of the world. E.g. there are 47 flights a day from the USA. Most countries have direct flights to Singapore. Residents from most countries don’t need a visa, and if needed it usually takes just 4-5 days. Transportation in Singapore is cheap. Dining: multinational, multi-racial, and not expensive. Accommodation can be found in a wide range from 15 to 600 USD / night. Website: www.iums2017singapore.com for the last updates.

President: the date of the 2017 meeting has not been set yet, but will be published on the IUMS website very soon.

2020: At the Executive Board meeting four countries made a bid: Spain (Barcelona), Korea (Daejon), Australia (Melbourne) and Italy (Milano). The decision was close, but South Korea has been chosen as the venue for the IUMS meeting in 2020. All bids were impressive and the choice was difficult. There was a clear decision though.

2023: Bids for 2023 can be submitted to the Secretary General. These bids will be considered by the Executive Board at their meeting in Singapore in 2017, Submission of bids: at least 3 months prior to the EB meeting in Singapore.

  1. AOB

The President expresses appreciation for all the work the EB has done, and particularly thanks the 3 vice-chairs for putting together the program for this Montreal meeting.

 

  1. Notification of the new Executive Board Members to attend the Handover Meeting

Announcement: the handover meeting will take place coming Wednesday. Apart from the EB, all new elected members need to be there and also those EB members whose terms are ending.

Pierre Talbot: Liaised with the local organizers. Dr. Talbot feels proud and humbled by all people attending this Montreal meeting. There are 86 countries and 2000 attendees to this meeting. 3 scientific program committees have been working very well together. There are plenary lectures in the morning, posters at lunchtime, and bridging sessions in the afternoon. The opening ceremony at 5PM will feature both speeches and entertainment. Opening lecture: Julian Davies, Vancouver. And a Nobel Prize winner session!

Closing lecture: Philippe Sansonetti of the French Pasteur Institute.

Report will be online soon.

Financial support of the travel awards: the 50K received from IUMS were matched by the organization. There were 360 applications resulting in 76 awards, peer reviewed for scientific quality and need for funds. Quality: abstract quality, motivation, and letter from supervisor. 70% of the grants were awarded to participants from low-income countries. Fundraising committee: raised 200K. However, it has been a difficult task due to the current financial situation. Exhibitors: 30 – at poster session room. Local arrangements: 75 volunteers with red t-shirts: graduate students eager to help with any questions.

Questions: none.

President: thanks Pierre Talbot and his team for all the hard work done.

The meeting was adjourned at 13.00.

The next IUMS General Assembly will take place on Sunday July 27 2014 11.00-13.00 at the Palais des Congrès de Montréal (Montréal’s Convention Centre). Room 518A-B

1 Welcome & introduction by the President

2 Roll-call & introduction of voting delegates by the Secretary General and his assistants

3 Adoptions of Minutes of the Sapporo 2011 General Assembly

4. Short presentation about ICSU by Professor Gordon McBean, ICSU President-elect: Science for Policy and Policy for Science

5 Report of the President (G Smith)

6 Report of the Treasurer (H Fickenscher)

7 Report of the Secretary (RA Samson)

8 Divisional Reports

  • BAM (E Ron)
  • Mycology (S Baker)
  • Virology (Y Kawakoa)

10 Report UNESCO, IUMS, SGM Fellowships (G Smith)

11 Report on IUMS Awards (S. Lerner)

12 Report of the Nomination Committee for the new Executive Board

Voting by IUMS delegates for the Election of:

  • President-Elect
  • 2 Vice Presidents
  • Treasurer
  • Secretary General
  • 2 Members at Large

14 Change of the IUMS constitutions (S. Lerner)

15. IUMS outreach programmes. Report of activities (S Lerner, RA Samson)

16 IUMS Congress Singapore 2017 and announcement of the site for 2020

 17 AOB

18 Notification of the new Executive Board Members to attend the Handover meeting

Sunday 11th September 2011, 10.00am – 12.00pm. These minutes were adopted at the General Assembly in Montreal, Canada, 27th September 2014.

  1. Welcome The President, Daniel Sordelli (DS), welcomed the National Delegates to the General Assembly.

2. Delegates:Roll-call and introduction of voting delegates by the Secretary General and his assistant. All attendees presented themselves. Representatives of the following National Committees and Member Societies were present:

Canada: Alain Lamarre

France: Eric Oswald & Sylvain Brisse

Italy, Israel, Turkey, Estonia, Germany, India, Latvia, Netherlands, Nigeria, Spain: Miguel Vicente by proxy

USA: Joan Bennett by proxy

Singapore: Yuan Kun LEE

Australia: David Ellis

Korea: Jongsik Chun

Japan: Yoshi Kawakoa

UK: Geoffrey L Smith

Poland: Stefan Tyski

Hungaria: the delegate reported to secretary after the meeting, too late for voting.

Those present were reminded that only Delegates and IUMS EB Members can vote and the GA also needs to vote regarding the proposed changes to the IUMS Constitution. The vote will be executed by raising hands.

3.Minutes of the previous General Assembly, Istanbul, 2008

The minutes were approved. The minutes of the current meeting will be posted on the website after the GA.

4.Short presentation about ICSU by Professor Kari Raivio, Chair of the ICSU Committee on Scientific Planning and Review

Professor Kari Raivio made a presentation to the GA, giving an update on ICSU activities, strategies and new initiatives. He was asked how Biology could be better represented on the ICSU board and replied that the constitution of the 4 Union representatives in the ICSU Board cannot be influenced by ICSU. IUMS should actively propose and recruit support. It was noted that the Asian regional office was based in Kuala Lumpur and serves all Asia. Scientists from all over the region are represented in the regional office.

5.Report of the President (Daniel Sordelli)

Daniel Sordelli (DS) joined the IUMS EB in 2005 and has been involved in the fellowship committee since then. As President-Elect DS was part of the public policy committee. As President DS was involved in different international activities: policy, biosecurity, education etc. DS is confident this all will continue under new leadership. Over the last period the EB started an outreach program and so far this has been very successful. Outreach was done in both Singapore and in Bali. These initiatives will certainly continue in the future. Concerning the Sapporo Congresses, it was noted that despite the economic recession and the disaster in Japan in March 2011, the IUMS congresses has been a scientific and financial success. DS thanked the efforts from all involved in organizing the congress and for the pleasant and enjoyable cooperation.

 6.Report of Treasurer (H Zeichhardt)

Hans Zeichhardt (HZ) reported that he had given financial reports for 2008, 2009 and 2010 at the IUMS EB. Chantry Vellacott had been used as Auditor and the reports were prepared with UK proper accounting standards. All reports were approved by the IUMS EB. The IUMS has both General Funds and Designated Funds, such as the accounts for the Arima and Mudd Awards. HZ explained that the IUMS income comes from fees from affiliated societies of different countries, conference congress income, and some agencies/organizations support the IUMS with fellowships and / or travel grants (e.g. SGM). Some reduction in income had occurred, due to the US National Science Foundation cancelling grant support to the National Academy of Sciences that was used to support the BioUnions. However, despite this, the finances were in a satisfactory state. IUMS expenditure was mainly on payments to the 3 IUMS Divisions, grants and fellowships and costs incurred by the EB meetings. In 2008 the General funds were US$ 207K, in 2009 it was $188K.

Following the report of the treasurer, there were 2 questions from the GA. The report was adopted unanimously.

7.Report of the Secretary-General (RA Samson)

Robert Samson (RAS): the Union is still growing. During the period 2008-2011, 7 new societies joined and the total number of member countries is now 64 and the total number of member societies is 120. Some countries like Hong Kong and Iceland did not pay their dues and are no longer members. Fiji and Colombia joined as associate members. Many societies suffer due to the economic situation and sometimes funding to pay the dues is hard to find.

The Secretariat of the IUMS is currently located in Utrecht, Netherlands, at the CBS-KNAW. CBS and the Dutch Academy (“KNAW”) are very supportive of IUMS and CBS runs the IUMS website. The site is visited quite often, however IUMS would like to use the website more. Agendas, minutes etc. of the divisions can be placed on the website. If you would like links on the site to your local or regional meeting, contact RAS. Communication and correspondence with societies was not very effective in the beginning, due to faulty email addresses but during the last 3 years many updates have been made, resulting in an up to date list. If an email address changes, please inform RAS or any future Secretary-General.

Following the report there were no questions and the report was adopted unanimously.

8.Divisional Reports

BAM. (Chair Michael Hecker). In Michael Hecker’s absence, DS reported that Miguel Vicente was elected the new Vice-Chair and Doerthe Becker the new Treasurer/Secretary. The report will be placed on the website and any questions can be sent to the Chair/Vice-Chair by email.

Mycology. (Chair Scott Baker - SB). DS reported that Teun Boekhout was elected the new Vice-Chair. And Masayuki Hayakawa was elected the new Secretary / Treasurer. It was noted that the mycology division had had a great meeting, with good sessions and speakers and was looking forward to Montreal 2014. The Division has some active COMCOF’s and hosts an active outreach program.

Virology. (Robert Lamb - RL): RL organized the scientific programme for the International Congress of Virology in Istanbul, 2008, which was very successful. The Virology Division had contributed to an Outreach workshop in 2010 in Singapore, which was received very well. The virology meeting in Sapporo starts tonight and there were 1600 registrants. The division hosts a journal and was searching for a new Editor-in-Chief. The new officers of the division would be elected at the Virology Division EB meeting.

Following the Reports of the Divisions there were no questions. The reports were adopted unanimously.

9.Report: UNESCO, IUMS, SGM Fellowships (D. Sordelli)

DS reported that the fellowship committee runs the fellowships. This was done by Yuan Kun Lee (YKL) and in the period 2009-2010, 6 fellowships were offered of which 2 were for Nigeria and 2 for Argentina. The committee received very positive reactions from the fellowship awardees.

10. Report on IUMS Awards (J. Bennett)

The Mudd award was not made this year, due to lack of a strong candidate. The Arima award went to Dr. Omora (Japan). The Van Niel Award (not administered by IUMS) went to George M. Garrity.

11. Report of the Nomination Committee for the new Executive Board

Nominations for the Executive Board of 2012-2014 were recorded:

President-Elect: Yuan Kun Lee (Singapore) – election unopposed

2 Vice-Presidents: Pierre Talbot (Canada), Steve Lerner (USA) and Gabriel Gutkind (Argentina)

2 Members at Large: Victor Romanowski (Argentina), Sang-Ki Rhee (S Korea) and Anupam Varma (India)

Treasurer: Helmut Fickenscher (Germany) – election unopposed

Secretary General: Robert A. Samson (Netherlands) – re-election unopposed

The available candidates (or their proxy) presented themselves and made short statements in support of their candidature: IUMS President asked the GA if there were any objections to the re-election of the unopposed positions of Secretary General, President-Elect and Treasurer. No opposition was voiced.

After the votes were cast and counted the outcomes were announced. The new IUMS EB Officers were and would take office during the IUMS Hand Over Meeting to follow the IUMS GA:

President: Geoffrey L. Smith (UK)

President-Elect: Yuan Kun Lee (Singapore)

Secretary General: Robert A. Samson (Holland)

Treasurer: Helmut Fickenscher (Germany)

Vice-Presidents: Pierre Talbot (Canada) and Steve Lerner (USA).

Members at Large: Sang-Ki Rhee (Korea) and Victor Romanowski (Argentina)

The President congratulated newly elected members. Directly after this meeting the handover meeting will take place.

12. Change of the IUMS Constitution

Stephen Lerner (SL) reported that at the 2008 EB meeting it became clear that reworking of the constitution was needed. In 2010 the EB approved the revised constitution, which was then sent out to the affiliated societies. SL summarized the proposed changes: C2, C9 (description of EB); C10 (Nomination and Election of EB), a third term was added; C11 (Terms of Members of the EB); C22 (Arrears in Dues Payments by National Committees); Bylaws section 20 (B20) – Raise fee from US $30 to US $50, Ratification.

During questions it was noted that the phrase “Institutional Memory” may not translate well, that the EB needs a plan for succession of the Secretary General before he finishes his 3rd term.

The voting on these proposals was executed by raising hands. Changes to the constitution as described by SL were accepted by the GA, unanimously.

13.IUMS Outreach Programs. Summary of activities.

SL reported that the first outreach program took place in Singapore in June 2010: it was a 3-day meeting with 99 participants and as sponsored by a $30K grant from ICSU. Feedback was very positive and both the presenters and participants all enjoyed it. Yuan Kun Lee was thanked warmly for all his work on the program. SL received the go-ahead from the EB with organizing a 3-day program in Hyderabad, India, probably in October 2012.

RAS organized a second outreach program Food and Food Safety. He approached the ICFM (Food Mycology) and ICFMH (International Committee on Food Microbiology and Hygiene) and both were very interested in cooperating and sponsoring. It was a great workshop with 10 speakers and tremendous interest has already been received from other countries for this workshop. Malaysia, Philippines and Thailand all showed interest in this program. Africa and South America are also interesting fields for this workshop. Anyone interested in running this workshop: please contact RAS.

 

14.Future IUMS Congresses

2014: The IUMS Congresses will take place in Montreal, Canada from July 27 – August 1, 2014. Pierre Talbot (PB) provided an update on the congress venue and preparations and reported that a website was already available www.montraliums2014.org. Members of the National Organizing Committee were introduced to the GA. In response to questions PB reported that the registration fee was likely to be in line with the last IUMS Congresses, but the final figure would depend on the economic situation. Students would pay half rate and grants would be available. It was noted that foreign nationals would need to request their visa to visit Canada a long time in advance and information was on the www site.

2017: At the IUMS EB meeting, bids to hold the 2017 IUMS Congresses were received from Singapore and South Korea (Seoul). After due consideration Singapore was chosen and the meeting will take place in July/August 2017.

15.AOB

Fusao Tomita (FT) reported that after the commemorative ceremony held in the presence of his Royal Highness the Emperor of Japan 121 people attended the reception. The local government sponsored IUMS Sapporo and the Sapporo organization received 14 million Yen in financial support. The final number of participants at the 3 congresses was 4200 and therefore the payment to the IUMS will be little over US $90K. FT thanked all for their kind and efficient participation and cooperation. FT also thanked the EB members for organizing outreach activities during the congress. All congratulated FT on this excellent outcome.

 16.Notification of the new Executive Board Members to attend the Handover Meeting

Announcement: the handover meeting will take place in the downstairs meeting room at 3 PM. Apart from the EB, all new elected members need to be there and also those EB members whose terms are ending. GS: thanks DS for running a very successful office and for his excellent speech last night at the commemorative ceremony. GS thanked all other EB members that have finished their terms at this meeting and all other people that have worked so hard to make this meeting such a success.

The next IUMS General Assembly will take place on Sunday July 16 2017 11.00-13.00 at the Sands Expo & Convention Centre.

Grand Ballroom M level 5

1 Welcome & introduction by the President

2 Roll-call & introduction of voting delegates by the Secretary General and his assistants

3 Adoptions of Minutes of the Montreal 2014 General Assembly (click here for the draft minutes)

4. Prof Kazuyuki Tatsumi (Member of the ICSU Executive Board): ICSU for the Benefit of Science, All Societies, and Human Beings

5 Report of the President (Yuan Kun Lee)

6 Report of the Treasurer

7 Report of the Secretary (RA Samson)

8 Divisional Reports

  • BAM (M Vicente)
  • Mycology and Eukaryotic Microbiology (T. Boekhout)
  • Virology (T. Dermody)

10 Report UNESCO, IUMS, SGM Fellowships (Yuan Kun Lee)

11 Report on IUMS Awards (M Pizza)

12 Report of the Nomination Committee for the new Executive Board

Voting by IUMS delegates for the Election of:

  • President-Elect
  • 2 Vice Presidents
  • Treasurer
  • Secretary General
  • 2 Members at Large

For the nominations click here

14. IUMS outreach programmes. Report of activities (S Lerner, RA Samson)

15 IUMS Congress Daejon (S-Korea) 2020 and announcement of the site for 2023

16 AOB

17 Notification of the new Executive Board Members to attend the Handover meeting

For the voting each National Committee shall be entitled to send delegates to a General Assembly: one for each division of the Union and a number of additional delegates, determined by the number of microbiologists resident in the country (less than 500 members, one delegate, 500-3000 members, two delegates, more than 3000 members, three delegates). Before each General Assembly the voting delegates from each country establish credentials with the Secretary-General.

When your society is not listed it means that you have not paid their annual fee and therefore is not eligible for voting. When a National Committee is unable to send a full delegation, the delegate(s) attending will hold the proxy vote(s), entitled to the whole delegation. The Divisional members of the Executive Board (Vice-chairs and secretary-treasurers) will be elected by the Divisional Councils.

National Societies with full membership of IUMS from 53 Countries and 1 International Organisation (Able to vote at General Assembly in Montreal 2014)

COUNTRY                             NUMBERS VOTES           

Argentina

5

Armenia

4

Australia

5

Austria

4

Belgium

4

Brazil

4

Bulgaria

4

Canada

5

China

5

Croatia

4

Cuba

4

Czechoslovakia

5

Denmark

4

Estonia

4

Finland

4

France

5

Germany (VAAM)

6 total

Germany (H&M)

see above

Germany (GfV)

see above

Greece

4

Hungary

4

India (INSA)

5

Indonesia

4

International (Mycoplasma)

4

Italy

5

Israel

5

Japan

6

Jordania

4

Korea

5

Latvia

4

Macedonia

4

Malaysia

4

Netherlands

5

Nepal

4

New Zealand

4

Nigeria

4

Philippines

4

Poland

5

Portugal

4

Romania

4

Russia

4

Singapore

4

Slovenia

4

South Africa

5

Spain

5

Switzerland

5

Sweden

4

Taiwan (ROC)

5

Thailand

4

Tunesia

4

Turkey

4

United Kingdom

6

Uruguay

4

Uzbekistan

4

Bergey’s International Society for Microbial Systematics

4